How to use Roles in Motimate? – Motimate Help Center

All Motimate users must have a Role. Depending on their role they have access to different parts of Motimate and can perform different tasks.

There are two types of roles in Motimate:

User Roles
Group Roles

The User Role determines what the user can do in Motimate. There are 4 different user roles and the role is set when the user is created. The role can be changed by an Organizational Administrator in the Web Admin interface.

The Group Role determines the users access to user completion data in the groups where they are members. This data is accessed via the Insights functionality. The Group Role is set for each group the user belongs to. The Admin role is inherited to child groups. The Group Role is set when the group membership is created and can be changed by an Organizational Administrator.

The User Roles are:

Organization Administrator (Org. Admin)
Chief Editor
Training Editor
Pulse Editor
Normal User

An Organization Administrator has

all permissions.
access to Web Admin, where you have an overview of all users and groups, and where all user management is done.
access to Pulse wall, Documents and Custom links in Web Admin (if features are turned on)
access to Studio with all permissions. You can create and edit Motis, Packages and Learning Paths and assign and publish these.
access to the Motis' star ratings as well as any written feedback.
access to Insights for all Groups.

A Chief Editor has

access to Studio with all permissions. You can create and edit Motis, Packages and Learning Paths and assign and publish these.
access to the Motis' star ratings as well as any written feedback

A Training Editor has

access to Studio with some permissions. You can create Motis and assign these. You cannot publish them.

A Pulse Editor has

access to the following features in Web Admin:
Feedback, Documents, Pulse Wall, Groups, Users

A Normal User has

access to assigned learning content.
access to read and post in Pulse.
access to assign and complete Tasks.
access to read Documents.
access to edit single Motis, if added as an Editor to the Moti, but will not have access to publish any edits. They must be approved by a Chief Editor or an Organizational Administrator.

Right \ User Role	Organization Administrator	Chief Editor	Training Editor	Pulse Editor	Normal User
Create new Moti	✅	✅	✅	❌	❌
Edit any existing Moti	✅	✅	❌	❌	❌
Edit Motis where user is on list of editors	✅	✅	✅	✅	✅
Assign Moti	✅	✅	✅	❌	❌
Publish Moti	✅	✅	❌	❌	❌
Create and edit Package	✅	✅	❌	❌	❌
Create and edit Learning Path	✅	✅	❌	❌	❌
See star rating	✅	✅	❌	❌	❌
See written user feedback	✅	✅	❌	❌	❌
Approve Moti	✅	✅	❌	❌	❌
Assign Package and Learning Path	✅	✅	❌	❌	❌
Publish Package and Learning Path	✅	✅	❌	❌	❌
Access to Web Admin	✅	❌	❌	✅	❌

The Group Roles are:

Super Admin
Admin
Member
Observer

A Group Super Administrator

has the same access as a Group Admin, but can also manage the users that are members of the groups they have Super Admin access to. This includes creating and inviting users to the system, adding them to their groups, and create new sub-groups.

A Group Administrator

has the same accesses as a Group Member. Group Admins also has access in Insights for the groups where they are members. The Admin role is inherited to child groups.

A Group Member:

can access assigned Motis, and completion is reflected in the leaderboards and reports. The group member can see and post on the Pulse Wall (if available) and can assign and receive Tasks (if available).

A Group Observer

has less access than a Group Member, and the user is less visible. Assigned learnings is not visible and completion data will not show in leaderboards or reports.

Right \ Group Role	Super Admin	Admin	Member	Observer
Access to assigned Motis/Packages/Paths	✅	✅	✅	❌
Access to Insights for your groups	✅	✅	❌	❌
User's Moti Completions visible in Insights	✅	✅	✅	❌
Access to see, post, comment and like on Pulse Wall for your groups	✅	✅	✅	✅
Assign Tasks to all groups and individuals	✅	✅	❌	❌
Assign Tasks to lowest level	✅	✅	✅	❌
Visible in contact list	✅	✅	✅	❌
Documents	✅	✅	✅	✅
Access to MotiSpace Settings	✅	❌	❌	❌
Create and invite users to system	✅	❌	❌	❌
Add / remove users from your groups	✅	❌	❌	❌
Create sub-groups of your groups	✅	❌	❌	❌