How to use Roles in Motimate?

Motimate users must have a Role. Depending on their role they have access to different parts of Motimate and can perform different tasks.

The roles in Motimate

There are two types of roles in Motimate:

  • User Roles
  • Group Roles

The User Role determines what the user can do in Motimate. There are 4 different user roles and the role is set when the user is created. It can later be changed by an Organizational Administrator in the Web Admin interface.

The Group Role determines the users access to user completion data in the groups where they are members. This data is accessed via the Insights functionality. The Group Role is set for each group the user belongs to. The Admin role is inherited to child groups. The Group Role is set when the group membership is created and can be changed by an Organizational Administrator

The User Roles are

The Group Roles are

An Organization Administrator has

  • all permissions.
  • access to Web Admin, where you have an overview of all users and groups, and where all user management is done. 
  • access to Pulse wall, Documents and Custom links in Web Admin (if features are turned on)
  • access to Studio with all permissions. You can create and edit Motis, Packages and Learning Paths and assign and publish these.
  • access to the Motis' star ratings as well as any written feedback.
  • access to Insights for all Groups.

A Chief Editor has

  • access to Studio with all permissions. You can create and edit Motis, Packages and Learning Paths and assign and publish these.
  • access to the Motis' star ratings as well as any written feedback

A Training Editor has

  • access to Studio with some permissions. You can create Motis and assign these. You cannot publish them.

A Pulse Editor has

  • access to the following features in Web Admin:
    Feedback, Documents, Pulse Wall, Groups, Users

A Normal User has

  • access to assigned learning content.
  • access to read and post in Pulse.
  • access to assign and complete Tasks.
  • access to read Documents.
  • access to edit single Motis, if added as an Editor to the Moti, but will not have access to publish any edits. They must be approved by a Chief Editor or an Organizational Administrator.
    Right \ User Role Organization Administrator

    Chief
    Editor

    Training
    Editor

    Pulse
    Editor

    Normal
    User

    Create new Moti

    Edit any existing Moti

    Edit Motis where user is on list of editors

    Assign Moti

    Publish Moti

    Create and edit Package

    Create and edit Learning Path

    See star rating

    See written user feedback 

    Approve Moti

    Assign Package and Learning Path

    Publish Package and Learning Path

    Access to Web Admin  ✅

     

     

    A Group Member:

    can access assigned Motis, and completion is reflected in the leaderboards and reports. The group member can see and post on the Pulse Wall (if available) and can assign and receive Tasks (if available).

    A Group Administrator

    has the same accesses as a Group Member. Group Admins also has access in Insights for the groups where they are members. The Admin role is inherited to child groups.

    A Group Observer 

    has the same access as a Group Member, but the user is less visible. Completion data will not show in leaderboards or reports. 

     

    Right \ Group Role Admin Member Observer
    Access to assigned Motis/Packages/Paths
    Access to Insights for your groups
    User's Moti Completions visible in Insights
    Access to see, post, comment and like on Pulse Wall for your groups 
    Assign Tasks to all groups and individuals 
    Assign Tasks to lowest level 
    Visible in contact list
    Documents